Use casePipeline maintenance

Hiring manager weekly updates

Auto-generated weekly summary of pipeline movement per role. Sent before they ask.

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01What it is/ pipeline maintenance

Part of pipeline maintenance.

Surface stale candidates, send hiring manager updates, and keep the pipeline alive without lifting a finger.

02How to build it/ four steps

Configure once. Run from then on.

The same template works whether your AI is Claude, ChatGPT, or our built-in agents. Connects with Email, calendar, Slack, your ATS history.

01

Set the rules for what 'stale' means

Define how long a candidate can sit in a stage before it counts as stale. Different rules per stage, per role family, per recruiter.

02

Let Vitae do the watching

Continuous monitoring across every pipeline. The right action surfaces on the right recruiter's list at the right time.

03

Auto-send hiring manager updates

Weekly summary of pipeline movement per role. Sent before the hiring manager asks.

04

Re-engage when life changes

Job change detection on past candidates. Auto-flag them when they fit a new role in your pipeline.

03Why it matters/ before vs after

What changes when this runs in Vitae.

Today, without VitaeIn Vitae
Stitched across email, sheets, scripts, and a chat window. Lives in someone’s head.A workflow inside one platform. Documented, repeatable, runnable by anyone.
Manual, easy to skip when busy.Triggered automatically. Runs at the right moment, every time.
Outputs land somewhere different every time.Outputs land on the candidate or account record. Single source of truth.
Re-onboarding pain when a new person joins.Anyone on the team can run it on day one.
04FAQ/ four questions

Common questions.

Short answers to the questions we get most often. Need more detail? Talk to sales.

Yes. Every workflow in Vitae is yours to shape. Pipelines, fields, rubrics, and steps all configure to how your team actually works. Start from this template, change anything.
05Related use cases/ same category

More in pipeline maintenance.

Stale candidate surfacing

Auto-flag candidates you have not touched in 14 days. Suggest the right next step.

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Pipeline health dashboards

Live view of stage conversion, time-in-stage, drop-off, and forecast. By recruiter, role, or client.

Build it →

Candidate status sync across tools

Stage changes propagate to LinkedIn projects, your CRM, your reporting. One source of truth.

Build it →
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Build this workflow in Vitae.

Configure once, run from then on. Plug in your own AI or use ours.

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