Vitae is the ATS and CRM that adapts to your business. Candidates is the ATS module: pipelines you design, screening that shows its evidence, interview notes that write themselves, and scheduling on the same record.
Want the screening story in depth? Meet AIRA, the AI screener →
Most systems record what happened. Candidates moves the work forward: screening, ranking, notes, and scheduling happen on the record, with you making the calls.
Custom pipelines, fields, and views per role or per client. Kanban when you want to move people, lists when you want to work through them. The board reflects how you actually hire, not how a vendor thinks you should.
Point the screener at a role and it scores every candidate against the job description with evidence-based reasoning. You see the ranking and the receipts: why this person, which requirement, which line of the CV.
AIRA runs chat or async video first-round screens with rubric scoring, so every candidate gets the same questions and the same yardstick. You review the transcript and the scores, then decide who moves.
Transcription, scorecards, and synthesis for your interviews. The summary, the highlights, and the scorecard land on the candidate record, saving around 30 minutes per interview.
Calls and interviews are scheduled from the record and synced with Google and Microsoft calendars. Everyone sees the same diary, and the pipeline shows who is booked, who is waiting, and who slipped.
Candidates you have not touched in 14 days get flagged automatically, so silver medalists and slow-moving roles resurface before they go cold. Your database becomes a source, not a graveyard.
Here is what a role looks like when the ATS carries its share of the work.
Run the intake call and a draft JD is ready before it ends. The role opens with the pipeline, the rubric, and the client already attached.
Candidates land from Sourcing, your own database, referrals, or your careers site. Duplicates merge, CVs parse, and every profile arrives structured.
Batch screen and rank scores the whole list against the JD. You start your day with the ten worth calling, not the two hundred who applied.
Chat or async video screens run in the background with rubric scoring. Candidates answer on their own time. You read evidence, not gut feel.
Scheduling handles the diary. Live notes handle the transcript, the scorecard, and the synthesis. You handle the conversation.
Move to Hired and the offer paperwork, the client record, and the fee to invoice are all flagged in Clients. The whole story stays on the record.
Calendar, Messages, Reports, and Workspace come with every plan, so the basics never cost extra and never live in another tab.
What recruiters ask when moving their roles and candidates onto Vitae.
How AI screening, ranking, and scheduling change what an ATS is for.
See pipelines, screening, and interview notes running on your own roles.