Will candidates feel spammed by re-engagement?

Only if you let them. Vitae enforces rate limits per candidate, suppresses anyone who opted out, and auto-pauses if reply rate drops. Candidate experience first, every time.

What about candidates who declined last time?

Different rules. Vitae remembers the reason for the decline (compensation, location, timing) and only re-engages when the new opportunity addresses it.

How does job change detection work?

Continuous monitoring across LinkedIn and other public signals. When a past candidate moves, Vitae surfaces them with the trigger context.

Can my AI handle the re-engagement?

Yes. Plug in Claude or ChatGPT. Set the voice and the rules, your AI handles the actual messaging at scale, with human approval if you want it.

Use casePipeline maintenance

The free money in your CRM.

Auto-flag candidates you have not touched in 14 days. Re-engage past candidates who just changed jobs and fit a new role. The placements your team is leaving on the table because nobody had time to look.

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01Why pipelines leak/ four reasons

Where the placements actually go missing.

Candidates rot in pipelines

The candidate you advanced two weeks ago is on someone else's offer by now. Most agencies lose more placements to silence than to bad fits.

Past candidates are forgotten

Your CRM has 8,000 candidates. Maybe 200 are top of mind. The other 7,800 sit there, and most of them just changed jobs.

No-one tracks 'who haven't I touched'

There is no system for it. Recruiters touch the candidates they remember. The ones they forget become someone else's hire.

Re-engagement campaigns get planned, never run

Every agency owner has 'do a re-engagement campaign' on their list. Nobody actually sets one up. The CRM keeps growing, the engagement does not.

02How Vitae does it/ five mappings

From forgotten to back in motion.

TodayIn Vitae

Recruiter touches the candidates they remember.Vitae surfaces every candidate that has gone quiet for longer than the rule allows.

Past candidates sit in the CRM untouched for years.Job change detection auto-flags past candidates the moment they move.

Re-engagement campaigns are planned but never built.Re-engagement runs continuously. Every quiet candidate gets the right next step.

No view of pipeline staleness across recruiters.Pipeline health dashboard shows staleness by stage, role, recruiter. Surfaced before it becomes a problem.

Hot candidates slip through the cracks because nobody followed up.Auto-reminders land on the right recruiter's list at the right moment.

03What you get back/ four wins

What changes when no candidate gets forgotten.

Placements from your existing CRM

Most agencies report 10-20% more placements come from the CRM in the first quarter, just from re-engagement that finally runs.

Hours saved on pipeline review

No more Friday afternoons combing the pipeline for forgotten candidates. Vitae did it on Tuesday.

Better candidate experience

Even a 'just checking in' message lands better than silence. The candidates who hear from you are the ones who refer their friends.

Confidence in the pipeline

When the founder asks 'are we on top of the pipeline', the answer is yes, with the receipts to back it up.

04FAQ/ five questions

Common questions.

Short answers to the questions we get most often. Need more detail? Talk to sales.

You define it. Different rules per stage, per role family, per recruiter. New applicants might count as stale after 3 days; longlisted candidates after 14 days; placed candidates after a quarter.

05Related use cases/ same category

Stop leaving placements on the table.

Vitae watches your pipeline so you do not have to. Stale candidates surface, past candidates re-engage, placements compound.