AgenciesATS + CRM + business development

Win more clients.Make more placements.

Vitae is the connected ATS, CRM, and business development platform for recruitment agencies. Spot demand, reach decision-makers, fill roles, and run the work with AI.

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Win clients

Signals, decision-makers, outreach, and a live BD pipeline.

Fill roles

Search, match, screen, and present candidates.

Run delivery

ATS, CRM, portals, fees, and reporting.

Build your way

Integrations, workflows, APIs, MCP, and custom apps.

Companies that have trusted our team

01Why agencies switch/ growth should not stop at the ATS

One agency. Too many disconnected systems.

When business development, delivery, and client work live apart, recruiters re-enter data and lose the context that wins business.

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Business development sits outside the CRM

Signals, contacts, and outreach become separate work.

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Delivery restarts the story

The brief and relationship history disappear at handoff.

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AI sees fragments, not the business

AI cannot act across records and tools it cannot see.

02One agency platform/ the whole desk, connected

Four jobs. One connected platform.

Watch how Vitae helps recruiters create demand, run searches, present candidates, and act with AI.

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Win new clients

Turn live company signals into the right contact, relevant outreach, and a visible opportunity.

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Run the ATS and CRM

Keep clients, roles, candidates, conversations, stages, and fees on connected records.

Review candidate records and move hiring forward in the recruitment workspace. Animated product illustration using demonstration data. Use the controls to pause or choose a scene.
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Show clients a better shortlist

Turn candidate evidence into a clear, branded presentation clients can review and respond to.

Review a candidate presentation and the candidate context it contains. Animated product illustration using demonstration data. Use the controls to pause or choose a scene.
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Put AI to work

Ask what needs attention, prepare the next action, and run approved work using live agency context.

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03One continuous workflow/ first signal to repeat client

From market signal to repeat client.

The reason to call stays connected through outreach, search, shortlist, and follow-up.

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1. Spot demand early

See hiring, funding, and leadership changes early.

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2. Find the right buyer

Find the decision-maker and keep the reason to call attached.

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3. Start a relevant conversation

Run email and LinkedIn follow-up around the live signal.

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4. Turn the brief into a search

Open the role and pipeline without rebuilding the client context.

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5. Deliver the shortlist

Search, screen, and present candidates in a branded portal.

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6. Grow the relationship

Keep the placement, follow-up, and next opportunity connected.

Rayner Personnel
“We used to find out an agency was expanding when the roles hit the job boards, by which point three other firms were already on it. Now the branch opening lands as a signal and we are the first call they take.”
Daniel Giordanelli
Daniel Giordanelli
Director, Rayner Personnel
04Move without losing momentum/ migration, launch, extension

Switch without stopping the desk.

Bring the useful data and tools with you, then improve the workflow in stages.

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01 / Map

Scope the move

Choose the records, history, permissions, and tools that matter.

02 / Validate

Launch around real work

Check the data and first workflows with the people who use them.

03 / Extend

Build on the platform

Add integrations, automation, APIs, MCP, reports, and custom apps.

Your workflow does not need to become generic

Configure the platform around your desks and delivery model. When configuration stops, Vitae can build the missing module, portal, integration, or report.

05Explore the platform/ three ways in

Start with the outcome that matters most.

Use Vitae as the whole agency platform, or begin with the commercial or integration layer that creates value first.

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Win more clients

See how Vitae BD turns company signals, decision-maker data, and outreach into a focused commercial pipeline.

Explore Vitae BD→
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Earn beyond placements

Introduce Vitae OS to your clients and build recurring platform revenue alongside recruitment fees, with no upfront agency cost.

Explore agency partnerships→
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Present the shortlist

Create branded candidate presentations and give clients a clearer way to review the people you recommend.

Explore candidate presentation→
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Connect fees to delivery

Keep contracts and invoices close to the client relationships and placements that created them.

Explore contracts & invoices→
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Connect recruitment marketing

Bring careers-site activity, attribution and client reporting into the recruitment workspace.

Explore recruitment marketing→
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Run one connected agency

See how Vitae replaces disconnected ATS, CRM, sourcing, outreach, delivery, reporting, and client tools.

Explore the full platform→
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Connect and extend

Review integrations, managed migration, APIs, webhooks, MCP, and the ways Vitae can fit the stack you already use.

Explore integrations→
06Ready for the real business/ adoption, control, scale

Fit today. Adapt tomorrow.

Start with useful work, keep people in control, and expand as the agency changes.

Adoption

Start with live work

Launch the desks and workflows that create value first.

Control

Keep people in charge

Control what people and AI can see, approve, and do.

Scale

Adapt as the agency changes

Add desks, workflows, portals, and custom capabilities as needed.

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07For agencies FAQ7 questions

Common questions.

Short answers to the questions we get most often. Need more detail? Book a demo.

It can. Vitae includes candidate and client records, roles, pipelines, outreach, placements, fees, reporting, workflows, and client portals. You can also begin with business development or another high-value workflow and move more of the agency into Vitae over time.

Win the brief. Fill the role. Keep the relationship.

Bring us your current stack, workflows, and growth targets. We will show you where Vitae can create the fastest commercial and delivery impact.

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