Give every client a portal under your agency's brand, run all of them from your own ATS, and bill the platform at $250 to $500 per client per month on top of the retainer. Revenue that keeps coming after the hiring stops.
Free migration from any ATS. Cancel anytime.
What your client sees when they log in. Their brand, their pipeline. Your platform.
Most embedded recruiters bill for hours and placements only. The platform you run on can be a revenue line of its own. Client portals are included in your plan. You bundle them into your monthly offer and keep the monthly fee, even after the active recruiting work ends.
Every client portal is included in your Vitae plan at no extra cost. Bill it into your monthly offer at $250 to $500 per client per month: about what the client would pay for a standalone ATS, except this one comes with your team attached. You keep it as platform revenue, on top of the recruiting retainer.
When the active recruiting work ends, clients usually keep the platform: for the data, the candidate history, and the portal they use every week. You keep billing for it. Ten active clients at $350 a month is $3,500 every month, and the past clients still on the platform stack on top. The number grows every quarter.
Every month adds candidates, history, and hiring data to the client's portal. The longer they stay, the more it is worth to them, and the harder it is to walk away from. The platform becomes your edge: clients stay longer, and each account is worth more over time.
Recruiting revenue grows by hiring more recruiters. Platform revenue grows by adding portals. Every new client is $250 to $500 per month of extra revenue that arrives without you hiring, training, or paying anyone. The line grows on its own.
Client portals are included in your Vitae plan, so there is no per-client fee. You bill the client between $250 and $500 per month, bundled into the retainer: about what they would pay for a standalone ATS, except this one comes with your team attached. Run 10 clients at $350 and you bill $3,500 every month, more than $42,000 a year, before you count past clients who kept the platform. The recruiting retainer stays separate.
Embedded has grown faster than any other commercial model in agency recruitment across 2025 and 2026. When you pitch the engagement, these are the numbers that close it: three for the client, one for you.
30-70% lower than per-hire fees, with predictable monthly billing instead of surprise placement fees.
Time-to-fill drops 50% versus a normal agency engagement, because the recruiter is in the room.
40% better quality of hire when the recruiter is focused on the long-term outcome, not the next placement fee.
A monthly retainer of $5K to $20K per embedded recruiter beats lumpy placement fees. Predictable income you can plan and grow on.
They want a recruiter on their Slack, in their standups, with their company's brand on the candidate emails. Hard to deliver from a normal ATS.
Running 10 embedded clients out of 10 different client tools does not work. The math only works if you stay on one platform.
Most ATSes have no real client view. You email PDFs, share spreadsheets, and the client wonders what they are paying for. Trust drops, clients leave.
Notes in Slack, candidates in spreadsheets, scorecards in Notion. Every embedded client becomes its own custom mess.
The in-house feel without the in-house overhead. Pipelines, sourcing, and AI on your side. Brand, visibility, and collaboration on theirs.
Your client signs in to a portal that carries your agency's logo, sees their own pipeline only, and never sees your other clients. The reports you send them carry their own logo.
The client asks for a new role from inside the portal. It lands in your intake inbox with the title, location, and salary hint, and one click turns it into a draft job linked to the right client.
Waiting on you, interviewing, offer out, hired, not moving forward. The client sees exactly where every candidate sits. Drag, comment, advance.
Comments on candidates, decisions in the same place, approvals in one click. The client feels close to your team without ever leaving their portal.
Inbox, candidate updates, interview reminders. The portal becomes part of their daily routine, not another PDF attachment they file away.
All 10 embedded clients run on the same platform. Your team sets up pipelines, builds workflows, and lets AI handle sourcing and screening. The client only sees their part.
Invite the hiring manager, the founder, and whoever else needs to see the pipeline, up to five users per portal. Set the portal to view-only or full access. No extra charge.
Three Vitae building blocks come together to run an embedded engagement. Each one is its own product page.
Short answers to the questions we get most often. Need more detail? Book a demo.
A branded portal for every client, billed at $250 to $500 a month on top of the retainer. Platform revenue that keeps growing after the hiring work ends. Free migration from any ATS, cancel anytime.