Use caseFor the fastest-growing recruitment model

For embedded recruiters.

Embedded recruiting is now the fastest-growing model in agency recruitment. Vitae gives your client a branded portal so you operate as part of their team while running on your own ATS. One platform across every embedded engagement.

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ats.client-domain.com/candidates
Candidates
People your recruiting team has put forward for your roles.
Waiting on you3
IRIsabella Ricci
Talent Partner (Tech)
4 days ago
MRMateo Rivera
GTM Lead, Recruiting
4 days ago
ZIZara Iqbal
GTM Lead, Recruiting
4 days ago
Interviewing3
MRMateo Rivera
Talent Partner (Tech)
4 days ago
TLTheo Lambert
GTM Lead, Recruiting
5 days ago
HTHiroshi Tanaka
Founding Designer
6 days ago
Offer out0
Hired3
EVEva Lindqvist
Talent Partner (Tech)
4 days ago
NRNadia Rahman
GTM Lead, Recruiting
4 days ago
MAMaya Andersen
Founding Designer
4 days ago
Not moving forward2
CPCaleb Park
Talent Partner (Tech)
4 days ago
FMFelix Müller
GTM Lead, Recruiting
4 days ago

What your client sees when they log in. Their brand, their pipeline. Your platform.

01Why the model is winning/ 2026 industry data

Why clients are moving to embedded.

Across 2025 and 2026, embedded engagements have grown faster than any other commercial model in agency recruitment. The numbers explain why.

Cost savings

30-70% lower than per-hire fees, with predictable monthly billing instead of contingent surprises.

Faster hiring

Time-to-fill drops 50% versus traditional agency engagement, because the recruiter is in the room.

Better quality

40% improvement in quality of hire when the recruiter is aligned to long-term outcomes, not the next placement.

Recurring revenue for you

Monthly retainer of $10K to $20K per embedded recruiter beats lumpy contingency. Forecastable, fundable, sellable.

02Why it is hard to deliver/ four blockers

Why most agencies cannot scale embedded.

Clients want the in-house feel

They want a recruiter on their Slack, in their standups, with their company's brand on the candidate emails. Hard to deliver from a generic ATS.

But the agency needs efficiency at scale

Operating 10 embedded engagements out of 10 different client tools is a non-starter. The math only works if you stay on your platform.

The portal gap kills it

Most ATSes have no real client view. You email PDFs, share Sheets, and the client wonders what they are paying for. Trust erodes, retention drops.

And the data goes everywhere

Notes in Slack, candidates in Sheets, scorecards in Notion. Every embedded engagement becomes its own bespoke mess.

03What Vitae gives you/ six features

The embedded recruiter's operating layer.

One platform for your team. A branded portal for every client. The in-house experience without the in-house overhead.

White-label client portal

Your client logs into a portal with their brand, their colours, their domain. They see their pipeline and only their pipeline. They never see your other clients.

Kanban view of every stage

Waiting on you, interviewing, offer out, hired, not moving forward. The client sees exactly where every candidate sits. Drag, comment, advance.

Real-time collaboration

Comments on candidates, decisions in-thread, approvals one-click. The client feels embedded with your team without ever leaving their portal.

Notifications they actually want

Inbox, candidate updates, interview reminders. The portal earns its place on the client's dock, not just in their downloads folder.

You stay on Vitae

All 10 embedded engagements run on the same platform. Your team configures pipelines, builds workflows, lets AI run sourcing and screening. The client sees their slice.

Branded for every client

Logo, colours, domain (optional CNAME). Every client portal looks like the client's own platform. You stay invisible.

04FAQ/ seven questions

Common questions.

Short answers to the questions we get most often. Need more detail? Talk to sales.

No. Client portals are included for any embedded or retained engagement. As many client workspaces as you want, with their own branding, all running on your Vitae plan.
05Related use cases/ client management

More for client management.

Client check-in and account review prep

One-page brief on the account before every check-in. Active roles, recent activity, risks, asks.

Build it →

QBR deck generation

Quarterly business review decks built from your data. Charts, narratives, recommendations.

Build it →

Renewal and retention campaigns

Auto-flag renewal windows. Trigger retention campaigns. Save the accounts before they churn.

Build it →

Client-facing dashboards

Branded dashboards your clients log in to see live activity, candidates, and progress.

Build it →

Operate as the in-house team. Run as the agency you are.

One platform across every embedded engagement. A branded client portal for each. Recurring revenue you can actually plan around.

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