Use caseFor embedded recruiters

Work as the in-house team. Bill as the agency you are.

Give every client a portal in their own brand, run all of them from your own ATS, and bill the platform at $250 to $500 per client per month on top of the retainer. Revenue that keeps coming after the hiring stops.

Book a 30-min demoSee pricing

Free migration from any ATS. Cancel anytime.

ats.client-domain.com/candidates
Candidates
People your recruiting team has put forward for your roles.
Waiting on you3
IRIsabella Ricci
Talent Partner (Tech)
4 days ago
MRMateo Rivera
GTM Lead, Recruiting
4 days ago
ZIZara Iqbal
GTM Lead, Recruiting
4 days ago
Interviewing3
MRMateo Rivera
Talent Partner (Tech)
4 days ago
TLTheo Lambert
GTM Lead, Recruiting
5 days ago
HTHiroshi Tanaka
Founding Designer
6 days ago
Offer out0
Hired3
EVEva Lindqvist
Talent Partner (Tech)
4 days ago
NRNadia Rahman
GTM Lead, Recruiting
4 days ago
MAMaya Andersen
Founding Designer
4 days ago
Not moving forward2
CPCaleb Park
Talent Partner (Tech)
4 days ago
FMFelix Müller
GTM Lead, Recruiting
4 days ago

What your client sees when they log in. Their brand, their pipeline. Your platform.

careers.acme-corp.com
AC
Acme CorpCareers
AboutTeamsRolesApply

Join Acme Corp.

Building the future of payments. Hiring across engineering, design, and GTM.

5 open roles·All teams·All locationsPowered by Vitae
Senior Backend EngineerNew
Payments·Berlin · Remote
Full-time
Staff Engineer, Infrastructure
Platform·London
Full-time
Product Designer
Design·Remote EU
Full-time
Account Executive
GTM·New York
Full-time
Talent Partner
People·London · Hybrid
Full-time
●
12 candidates applied today
live · routed to your pipeline

And what candidates see when they apply: your client's branded careers page on their own domain. Every apply lands back in your pipeline.

01The platform is a revenue stream/ monthly revenue you keep

Rebrand the platform. Bill the client. Keep the monthly revenue.

Most embedded recruiters bill for hours and placements only. The platform you run on can be a revenue line of its own. You mark up the portal, bundle it into your monthly offer, and keep the monthly fee, even after the active recruiting work ends.

01

Mark up the platform

Vitae costs you $69 per additional client per month, which covers their branded internal portal and their public careers page on their own web address. Bill it into your monthly offer at $250 to $500 per client per month: about what the client would pay for a standalone ATS, except this one comes with your team attached. You keep the difference as platform revenue, on top of the recruiting retainer.

02

Monthly revenue that keeps growing

When the active recruiting work ends, clients usually keep the platform: for the data, the candidate history, and the careers page. You keep billing for it. Ten active clients at $350 a month is $3,500 every month, and the past clients still on the platform stack on top. The number grows every quarter.

03

Retention that compounds

Every month adds candidates, history, and hiring data to the client's portal. The longer they stay, the more it is worth to them, and the harder it is to walk away from. The platform becomes your edge: clients stay longer, and each account is worth more over time.

04

Margin that grows without hiring

Recruiting revenue grows by hiring more recruiters. Platform revenue grows by adding portals. Every new client is $180 to $430 per month of extra margin that arrives without you hiring, training, or paying anyone. The line grows on its own.

The math

You pay Vitae $69 per additional client portal per month. You bill the client between $250 and $500 per month, bundled into the retainer: about what they would pay for a standalone ATS, except this one comes with your team attached. Run 10 clients at $350 and you bill $3,500 every month. After Vitae's fee that is $2,810 a month of margin, more than $33,000 a year, before you count past clients who kept the platform. The recruiting retainer stays separate.

02Sell the model to your clients/ three for them, one for you

The numbers that win the pitch.

Embedded has grown faster than any other commercial model in agency recruitment across 2025 and 2026. When you pitch the engagement, these are the numbers that close it: three for the client, one for you.

Cost savings

30-70% lower than per-hire fees, with predictable monthly billing instead of surprise placement fees.

Faster hiring

Time-to-fill drops 50% versus a normal agency engagement, because the recruiter is in the room.

Better quality

40% better quality of hire when the recruiter is focused on the long-term outcome, not the next placement fee.

The number for you

A monthly retainer of $5K to $20K per embedded recruiter beats lumpy placement fees. Predictable income you can plan and grow on.

03Why it is hard to deliver/ four blockers

Why most agencies cannot scale embedded.

Clients want the in-house feel

They want a recruiter on their Slack, in their standups, with their company's brand on the candidate emails. Hard to deliver from a normal ATS.

But the agency needs to work at scale

Running 10 embedded clients out of 10 different client tools does not work. The math only works if you stay on one platform.

The portal gap kills it

Most ATSes have no real client view. You email PDFs, share spreadsheets, and the client wonders what they are paying for. Trust drops, clients leave.

And the data goes everywhere

Notes in Slack, candidates in spreadsheets, scorecards in Notion. Every embedded client becomes its own custom mess.

04What Vitae gives you/ seven features

One platform for you. A branded portal for every client.

The in-house feel without the in-house overhead. Pipelines, sourcing, and AI on your side. Brand, visibility, and collaboration on theirs.

Every portal in the client's brand

Logo, colors, and optionally their own web address like ats.[client].com. Your client logs into a portal that looks like their own platform, sees their own pipeline only, and never sees your other clients.

Branded careers page on their web address

Each client gets their own public careers page at careers.[their-domain].com. Their brand, their hero, their open roles, with the apply form routed back into your pipeline. The careers site they could not build for themselves, included.

Pipeline view of every stage

Waiting on you, interviewing, offer out, hired, not moving forward. The client sees exactly where every candidate sits. Drag, comment, advance.

Live, in-portal collaboration

Comments on candidates, decisions in the same place, approvals in one click. The client feels close to your team without ever leaving their portal.

Notifications they actually want

Inbox, candidate updates, interview reminders. The portal becomes part of their daily routine, not another PDF attachment they file away.

You stay on one tool

All 10 embedded clients run on the same platform. Your team sets up pipelines, builds workflows, and lets AI handle sourcing and screening. The client only sees their part.

Their own sign-in

Each client signs in with Google, Microsoft, or Okta, set per client. The portal feels like their own internal tool from the very first login.

05Building blocks behind this/ go deeper

The pieces that make it work.

Three Vitae building blocks come together to run an embedded engagement. Each one is its own product page.

Agency CRM

BD pipeline, contacts, fees, intake inbox, activity timeline. One record per client that survives recruiter changes.

See it →

Branded careers pages

A branded public careers page for every client on their own web address. Auto-publishes every public role.

See it →

Candidate presentation

Branded client portals, AI-formatted CVs, structured candidate stories, secure share links.

See it →
06FAQ/ seven questions

Common questions.

Short answers to the questions we get most often. Need more detail? Talk to sales.

However you want. The portal is your platform, rebranded with the client's branding. Vitae costs you $69 per additional portal per month, and embedded agencies typically bill it at $250 to $500 per portal per month, bundled into the monthly retainer as a platform fee: about what the client would pay for a standalone ATS, except it comes with your team attached. Even when the active recruiting work winds down, clients usually keep the platform for the data and the candidate history, and you keep the monthly revenue. On Pro (the agency tier), portals are an add-on. Enterprise is unlimited. Book a demo for portal-volume pricing if you are running multiple clients.
07Related use cases/ client management

More for client management.

Client check-in and account review prep

One-page brief on the account before every check-in. Active roles, recent activity, risks, asks.

Build it →

QBR deck generation

Quarterly business review decks built from your data. Charts, narratives, recommendations.

Build it →

Renewal and retention campaigns

Auto-flag renewal windows. Trigger retention campaigns. Save the accounts before they churn.

Build it →

Client-facing dashboards

Branded dashboards your clients log in to see live activity, candidates, and progress.

Build it →

Ten clients. Ten brands. One platform underneath.

A branded portal for every client, billed at $250 to $500 a month on top of the retainer. Platform revenue that keeps growing after the hiring work ends. Free migration from any ATS, cancel anytime.

Book a 30-min demoSee pricing