Embedded recruiting is now the fastest-growing model in agency recruitment. Vitae gives your client a branded portal you can rebrand as your own, mark up, and bill every month. You work as part of their team while running on your own ATS, earning platform revenue every month on top of the retainer.
What your client sees when they log in. Their brand, their pipeline. Your platform.
Building the future of payments. Hiring across engineering, design, and GTM.
And what candidates see when they apply: your client's branded careers page on their own domain. Every apply lands back in your pipeline.
Across 2025 and 2026, embedded engagements have grown faster than any other commercial model in agency recruitment. The numbers explain why.
30-70% lower than per-hire fees, with predictable monthly billing instead of surprise placement fees.
Time-to-fill drops 50% versus a normal agency engagement, because the recruiter is in the room.
40% better quality of hire when the recruiter is focused on the long-term outcome, not the next placement fee.
Monthly retainer of $5K to $20K per embedded recruiter beats lumpy placement fees. Predictable income you can plan and grow on.
Most embedded recruiters bill for hours and placements only. The platform you run on can be a revenue line of its own. You mark up the portal, bundle it into your monthly offer, and keep the monthly fee, even after the active recruiting work ends.
Vitae costs you $59 per additional client per month, which covers their branded internal portal and their public careers page on their own web address. Most embedded agencies bundle this into the monthly offer at $149 to $259 per client per month. You keep the difference as platform revenue, on top of the recruiting retainer.
When the active recruiting work ends, clients usually keep the platform: for the data, the candidate history, and the careers page. You keep billing for it. 10 active clients at $200 markup is $2,000 a month. Add the past clients still on the platform and the number grows every quarter.
Once a client's hiring data, branded portal, and careers page live on Vitae, moving it all to another tool is hard work most clients will not take on. The platform becomes your edge. Clients stay longer, and each account is worth more over time.
Recruiting revenue grows by hiring more recruiters. Platform revenue grows by adding portals. Every new client is $100 to $200 per month of extra margin that arrives without you hiring, training, or paying anyone. The line grows on its own.
You pay Vitae $59 per additional client portal per month. You bill the client between $149 and $259 per month, bundled into the retainer. Run 10 active clients at $200 markup and that is $2,000 every month. Past clients who keep the platform after their engagement ends add on top. The recruiting retainer stays separate.
They want a recruiter on their Slack, in their standups, with their company's brand on the candidate emails. Hard to deliver from a normal ATS.
Running 10 embedded clients out of 10 different client tools does not work. The math only works if you stay on one platform.
Most ATSes have no real client view. You email PDFs, share spreadsheets, and the client wonders what they are paying for. Trust drops, clients leave.
Notes in Slack, candidates in spreadsheets, scorecards in Notion. Every embedded client becomes its own custom mess.
One platform for your team. A branded portal for every client. The in-house feel without the in-house overhead.
Your client logs into a portal with their brand and their colours. They see their own pipeline only. They never see your other clients.
Each client gets their own public careers page at careers.[their-domain].com. Their brand, their hero, their open roles, with the apply form routed back into your pipeline. The careers site they could not build for themselves, included.
Waiting on you, interviewing, offer out, hired, not moving forward. The client sees exactly where every candidate sits. Drag, comment, advance.
Comments on candidates, decisions in the same place, approvals in one click. The client feels close to your team without ever leaving their portal.
Inbox, candidate updates, interview reminders. The portal earns its place in their daily routine, not just in their downloads folder.
All 10 embedded clients run on the same platform. Your team sets up pipelines, builds workflows, and lets AI handle sourcing and screening. The client only sees their part.
Logo, colours, and (optionally) the client's own custom web address. Every client portal looks like the client's own platform.
Three Vitae building blocks come together to run an embedded engagement. Each one is its own product page.
Short answers to the questions we get most often. Need more detail? Talk to sales.
One platform across every embedded client. A branded client portal you mark up and bill every month. Retainer plus platform revenue, even after the recruiting work ends.