How fast do recruiters see results?

Conversation volume lifts in week one. Time-to-fill improvements show up in cycles two to three. Most teams hit payback inside 60 days. We have a payback guarantee from Pro upwards.

What if my workflow is unusual?

Workflows are the most-used part of Vitae. They're configurable per role, per client, per recruiter. If you can describe the process, you can build it. Our team will configure your first three workflows free.

Why VitaeBusiness growth

More conversations. Lower time-to-fill.

Q: Where do these numbers come from?

Anonymised aggregates from active customer workspaces, measured against their pre-Vitae baseline (typically the 90 days prior to migration). Time-to-fill is measured per role across stages.

Real outcomes from real customers. Conversations up, time-to-fill down, placements per recruiter up. Median payback inside 60 days.

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2.4×

Increase in candidate conversations per recruiter, week 1.

−43%

Average reduction in time-to-fill across active workspaces.

+38%

Lift in placements per recruiter at 90 days.

<60d

Median payback period across the customer base.

01Customer stories/ three teams

What teams ship after switching.

2.6× shortlist throughput

“We cut sourcing time by more than half. Vitae feels like an extra recruiter on the team. Our shortlists are consistently on point.”

Grosvenor Search

Boutique exec search · 12 recruiters

Nima Farighi · Managing Director

+180% conversations / FTE

“Our consultants moved from 5 conversations a day to 14. Same team, same hours, three times the pipeline.”

Talenthub Berlin

Tech contract agency · 24 recruiters

Sebastian Köhler · Head of Delivery

+2 retained accounts in Q2

“We won two new RPO contracts on the strength of the candidate portals alone. Clients think we built the tech ourselves.”

Northstar Talent

RPO · 8 recruiters embedded

Aoife Brennan · Founder

02The levers/ four ways it compounds

Where the growth actually comes from.

More conversations, same headcount

AI agents handle sourcing, drafting, scheduling, and recap. Your recruiters spend their hours on the calls that close, not the prep that doesn't.

Lower cost-to-hire

Six tools become one. Token costs are zero-margin. Most teams cut stack spend 40-60% in year one while shipping more placements.

Faster onboarding

New recruiters become productive in days, not months. The AI carries institutional context: playbooks, rubrics, past decisions.

Better candidate experience

Faster replies, polished portals, clearer feedback. Lower drop-off, higher offer-acceptance, more referrals.

03Growth FAQ/ three questions

Questions about the numbers.

Short answers to the questions we get most often. Need more detail? Talk to sales.

Anonymised aggregates from active customer workspaces, measured against their pre-Vitae baseline (typically the 90 days prior to migration). Time-to-fill is measured per role across stages.